CSHA

Home of the California State Horsemen's Association

California State Horsemen’s Association

  • Information
    • 2025 Bylaws and Rulebook
    • Resolutions
    • State Program Chair Handbook
    • Guidelines
  • About Us
    • Officers, Chairs and Board Members
    • CSHA History– CSHA Through the Years 1942-2017
    • Remembrances
  • Sponsors
  • Shop
    • Online Membership Form
Facebook
  • Programs
    • CSHA Charitable Trust
    • Drill Team
    • Endurance
    • English Western
      • Forms and Rules for English Western
      • Show Sanctioning
      • State Championship Show
      • Year End Finals Show
      • Show Calendar for English Western
      • Frequently Asked Questions for English Western
    • Equestrian Trails Partners
      • REGION 11 – ETP
    • Gymkhana
      • Gymkhana Rating Secretary Information
    • Horsemastership
      • Horsemastership Scholarships
      • Horsemastership Patterns & Tests
    • Judges’ Commission
    • Obstacle Challenge
      • Obstacle Challenge Head Judges
      • Obstacle Challenge Results
    • Parade Program
    • Royalty Program
    • State Patrol
      • State Patrol Application Information
    • Stock Competition
    • Trail Riders Awards Program
    • Trails Program
    • Trail Trials
  • Our Events
    • CSHA State Events
    • Gymkhana Championship
    • Obstacle Challenge Calendar
    • Show of Champions
    • Trail Trials Calendar of Events
  • Announcements
    • Board of Directors Actions
    • CDFA Animal Health Newsletter
    • Equestrian Safety Concerns
    • Horse’s Don’t Wear Seat Belts
    • Horse Meets Bike Safety Short Video
    • New Horseman Newsletter
    • Remembrances
  • Regions
    • Region 1
    • Region 2
    • Region 3
    • Region 4
    • Region 5
    • Region 6
    • Region 7
    • Region 8
    • Region 9
    • Region 11
    • Region 12
    • Region 13
    • Region 14
    • Region 15
    • Region 16
    • Region 17
    • Region 18
    • Region 19
  • Photo Albums
    • CSHA Photo Albums
  • Forms
    • Financial and Policies
    • Fundraising
    • Insurance Forms
    • Membership Forms
    • Miscellaneous Forms
    • Region Forms, Handbook, Manuals
    • Program Forms
You are here: Home / Guidelines

Guidelines

CSHA Name Use Guidelines for Raffles, Donations, etc. To view or download this page as a pdf file, click here.


California State Horsemen’s Association, Incorporated

1330 W. Robinhood Dr. Suite D,
Stockton, CA 95207
Phone: 209-227-7110

Guide for use of full and correct name of the corporation; Fundraising, Donation Receipts and Raffles

Paperwork, Forms: Use the full and correct corporation name for: letterhead, business cards, corporations forms, any report by the corporation, Board of Director meeting minutes, membership meeting minutes, any corporate accounts (banks, investment accounts, telephone, utilities, credit cards, etc.), any time in which an application asks for a “name” and the corporation supplies that name.

Logos & Promotional items: awards, jackets, promotional items, etc. are considered trade- marks or service marks; those items are not the same issue as correct paperwork. A short version (CSHA) can be used on those items.

Fundraising; anytime the corporation’s name, address and/or phone number is listed, use the full name. Example: a flyer may state “CSHA Gymkhana Spring Event” on the Heading: however, at the bottom of the flyer you should use the full name once; California State Horsemen’s Association, Incorporated, not the shortened version.

Wherever possible ADD to the full corporation name: “ a California Nonprofit Public Benefit Corporation”, this establishes the non-profit status. Also, include an address for further information and/or provide a sponsor’s name/information.

On any request for donations you can add “ a state and federal exempt corporation,” or “ a tax exempt corporation under IRC 501 ( c) (3) and R&TC 2370d, “ or similar language. The purpose is to have recognition of the type of corporation. These titles are the correct language to use.

Do Not use language that states “donations are fully tax deductible” as a general use statement; per the IRS –they are not fully deductible. Example: A fundraiser dinner at $20, with costs of $13 per leaves “a fair market value” associated with that event of $7; that is a deductible donation per the IRS. An FYI – the IRS also requires the corporation to report fundraising in this manner.

Donations: We, as a corporation, must step up efforts to report donations. There are NCR donation slips available from the office and the tally sheet (on-line) to submit with the donation receipts annually with the annual Financial Statement to the CFO. Those donation receipts should be accumulated by Region treasurers and State Program chairs. This is particularly true of any single donation of $250 or more and includes exchange of goods (quid pro quo –something for something).

The corporation has had this requirement in place for many years but the IRS is going to scrutinize non-profits more vigilantly. Therefore, we must develop a better protocol for the collection of receipts and acknowledgement of said donations. This will also go to the bottom line of the “required ratio” of outside support for the corporation to meet our overall funding base and be reflected in the annual financial reporting.

Raffles: In conducting raffles, be very aware of the registration process, reporting and the 90% / 10% ratio of income/expenses for raffles. Raffles must earn the corporation 90% of the proceeds and use only 10% of the funds to cover all expenses.

CSHA registers with the State California, as a corporation each year September 1 with an end-reporting date of 8-31 of the following fiscal reporting year. Only one registration fee is required and is submitted by the CSHA state office. However all raffles conducted in the corporation’s name must have a completed raffle form filed at the CSHA State Office PRIOR to conducting the raffle. There are instructions and forms on the CSHA website.

Jim Hendrickson
CSHA President

Cc: Board of Directors
State Chairmen
CSHA Office staff
(REV APRIL 2018)

PDF documents require Adobe Reader.

Download it free.

Download Adobe Reader

Contact the Webmaster
The content on the CSHA website is copyrighted. Without asking prior permission, users are welcome to print pages from the website, to print or save search results, and to download for their personal use the files that are specifically offered in downloadable format.
Reproduction, republish, or incorporating text, artwork, or images from the website into other websites, publications, or other materials requires prior written permission from the CSHA Board of Directors. Use of any CSHA logo (Association, Gymkhana, Trail Trails, etc.) requires prior written permission from the Board of Directors.

© California State Horsemen's Association, Incorporated